Privacy Policy

Last updated: 4 May 2026

Privacy at a glance
  • We collect the personal details needed to run your membership, event bookings, and account security.
  • We use your data to manage your account, run events, send important emails, and respond to enquiries.
  • We use essential cookies for sign-in and security. Optional cookies are only used with your consent.
  • We do not sell your personal data.
  • You can ask to access, correct, or delete your data (where applicable) at any time.
  • Contact us at contact@wellsmensbreakfast.org.

For full details, please read the complete policy below.

This policy explains what personal data Wells Men's Breakfast collects, why we use it, and your rights. We aim to keep this clear, fair, and in line with UK GDPR, the Data Protection Act 2018, and PECR (cookie rules).

Who we are

Wells Men's Breakfast is responsible for how your personal data is used on this website. If you have any questions, email contact@wellsmensbreakfast.org.

What we collect
  • Account and membership details, such as name, email address, phone numbers, sponsor, membership status, and communication preferences.
  • Emergency contact details you provide.
  • Optional profile photo.
  • Event booking details, including waiting list and cancellation history and any guest names you submit.
  • Contact form details, including your name, email, message, and any attachment.
  • Basic technical and security data needed to keep the website working safely.
How we use your data
  • To manage your membership account.
  • To run event bookings, waiting lists, and cancellations.
  • To send important account and membership emails.
  • To respond to contact form messages.
  • To keep the website secure and reliable.
  • To meet legal obligations where required.
Our legal bases

We use personal data under one or more of these UK GDPR bases:

  • Legitimate interests (running Wells Men's Breakfast and its events).
  • Contract (providing account features you ask for).
  • Legal obligation (where the law requires processing).
  • Consent (for optional cookies and similar choices).
Cookies

We use essential cookies for sign-in, session handling, and form security. We do not currently use optional analytics cookies by default. If optional cookies are introduced in future, they will only be used if you agree.

You can manage cookie choices at any time on our Cookie Settings page.

Who we share data with

We only share data when necessary, for example with:

  • Authorised committee and admin users who manage membership and events.
  • Trusted service providers that host or support the website and email services.
  • Authorities where disclosure is required by law.

We do not sell personal data.

How long we keep data
  • Account and profile data: while membership is active, and for a reasonable period after.
  • Event booking records: up to 6 years.
  • Contact form emails: usually up to 24 months unless longer retention is needed.
  • Cookie preference data: stored in your browser for up to 1 year, or until you clear cookies.
Your rights

You can ask to access, correct, erase, restrict, or object to the use of your personal data, and request portability where applicable. You can also withdraw consent where we rely on consent.

To make a request, email contact@wellsmensbreakfast.org. You can also complain to the UK Information Commissioner's Office at ico.org.uk.

Emergency contact details

If you provide an emergency contact, please make sure they agree to you sharing their details with us for emergency use.

Security

We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

Policy updates

We may update this page from time to time. Any changes will appear here with a new "Last updated" date.